IMPRES
Institutional ERP
Manage the complete procurement lifecycle from indent and multi-level approval to purchase order, GRN, quality and quantity checks, stock, inventory movement, work orders, service orders and fixed asset registration through a controlled institutional workflow.
Raise purchase requirements
Multi-level authorization
Quote, price & PO control
Full / partial goods receipt
Quality & quantity checks
Stock inward / outward
IMPRES Purchase, Stock & Inventory follows a structured process covering indent, proposal and approval, purchase order, price approval, GRN, quality checking, stock creation and final distribution to users.
Department or operative users raise purchase requirements.
Indent moves through the required approval levels.
Purchase officer obtains supplier prices and prepares comparison.
Approved price and recommendation become the purchase order.
Record full or partial supplier delivery against the purchase order.
Perform quality and quantity checks before acceptance.
Number accepted items and maintain them in stock or yard.
Issue materials through inward and outward stock movement.
Lab in-charges and operative-level users can raise indents and forward them to authorities. The proposal describes a three-level approval process to verify whether the requested items are genuinely required.
Raise requirements at institution or department level.
Allow responsible users to create an indent for required items.
Move the indent through three approval levels.
Check whether requested items are actually necessary.
Only approved indents proceed to purchase processing.
After indent approval, the Purchase Officer can obtain supplier prices, prepare comparative quotations and recommend the purchase for higher-authority approval.
Collect supplier pricing for the requested items.
Prepare a comparative quotation before recommendation.
Compare current item price with previous purchase information.
Higher authority verifies and approves the product price.
Approve the purchase order after price verification.
Keep purchase actions connected to the approved indent.
IMPRES supports full or partial supplier deliveries, PO-value validation, quality checks, quantity checks and damaged-goods return through credit or debit notes.
Record goods received from suppliers against the purchase order.
Support partial deliveries until the purchase order is fully completed.
Prevent bill amount from exceeding the value of the purchase order.
Verify supplied quantity with the responsible personnel.
Inspect quality before stock acceptance.
Return damaged or under-quality items.
Use credit or debit notes for returned items.
Keep the transaction pending until the supplier completes delivery.
After quality and quantity checks are completed, accepted items can be numbered, valued and placed in the appropriate bin or stock area.
Number accepted items after QC and quantity checks.
Maintain a structured stock room or yard.
Maintain value information with the stock record.
Support counter-sale functionality where applicable.
Keep stock records updated through the procurement flow.
Materials can be supplied when an indent has been approved by authorities. Inward and outward entries help keep stock records current.
Record materials coming into inventory.
Record materials issued from inventory.
Supply materials based on approved indent requirements.
Keep stock book / register information current.
Maintain continuous stock movement history.
Distribute approved materials to the required users or departments.
The Elite Purchase & Inventory capability also extends beyond material procurement to maintenance work, service activities and fixed asset registry.
Assign repair or maintenance work for items such as printers, laptops or UPS systems. After successful completion, the bill can be sent to Accounts for approval.
Issue service orders for work such as petty construction or training / activity services. On completion, the bill can be sent to Accounts for approval.
The Elite brochure lists Fixed Asset Registry as an additional sub-module within Purchase, Stock & Inventory.
The proposal defines Purchase, Stock and Inventory as three interdependent modules, creating one continuous information flow from requirement approval to goods receipt, stock creation and final material issue.
Indent, quote, approval & PO
Accepted goods & stock records
Material inward & outward
The proposal states that the module provides a variety of reports for each task performed, helping institutions review procurement, stock and inventory activity.
Review raised and approved purchase requirements.
Track quotations, price approvals and purchase orders.
Review goods receipt and inspection activity.
Review stock records and material movement.
Manage indent approvals, quotations, price verification, purchase orders, GRN, QC, stock, inventory movement, work orders and service orders through IMPRES ERP.
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